Brooks Street

OFFICE MANAGER, A/P & PAYROLL MANAGER Brooks Street: Laguna Beach, California March 2010 – Present • Manage diverse responsibilities encompassing office organization, supply management, research, and procurement. • Coordinate comprehensive travel arrangements, including flights, accommodation, and dining reservations and organizing company events. • Ensure seamless access to necessary resources through effective communication with utilities, IT departments, Insurance Companies and clients. • Skillfully organize and maintain a robust database for efficient meeting and record management. • Compose professional letters and communications, showcasing strong written communication skills. • Streamline mail operations, overseeing sorting, distribution, and management of outgoing mail and postage services. • Provide exceptional communication and organizational support for smooth office operations. • Meticulously oversee company-wide accounts payable processes, ensuring accurate coding and billing adherence. • Expertly handle monthly draws for bank or investor funding, executing precise online payments and maintaining meticulous records. • Deliver exceptional vendor management, promptly addressing inquiries and compiling necessary 1099 forms. • Provide comprehensive weekly reporting, ensuring smooth check run approval and accurate documentation. • Prepare bank reconciliations and approve wire transfers. • Prepare detailed reconciliation reports for credit card holders, collaborating with the billing department for billing projects. • Maintain strict confidentiality and adhere to state regulations while securing employee documentation. • Facilitate seamless onboarding for new employees, ensuring efficient workstation setup. • Meticulously manage multi-state payroll disbursement, including garnishments, benefits, and taxes. • Conduct comprehensive audits of I-9s, W-4 forms and handle year-end reporting for regulatory compliance. • Accurately calculate timecards.