Personal Assistant

works closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis * screening telephone calls, inquiries and requests, and handling them when appropriate;* meeting and greeting visitors at all levels of seniority;* organizing and maintaining diaries and making appointments;* dealing with incoming email, faxes and post, often corresponding on behalf of their manager;* taking dictation and minutes;* carrying out background research and presenting findings;* producing documents, briefing papers, reports and presentations;* organizing and attending meetings and ensuring their manager is well-prepared for meetings;* liaising with clients, suppliers and other staff;* deputizing for the manager, making decisions and delegating work to others in the manager's absence;* devising and maintaining office systems, including data management, filing, etc;* arranging travel and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations.