Scanbox Document Management

Very early in the founding of ScanBox, the principles reviewed the current legal environment and state of technology. From that exploration, they decided to expand their horizon beyond document scanning and push toward the entire process of Records Retention. The current state of scanning technology, database technology and admissibility of a digitized document in a court of law warranted a fresh look at Records Retention. This new paradigm concentrates on understanding Federal and State regulations for records retention and taking into account industry organization guidelines to put records archives online in such a manner as to assure authenticity of the documents, timely purging of document past their retention period, reducing the total cost of retention and making the archive available to those authorized to search through it. Thus, ScanBox was formed. Let us begin by telling you what we aren’t. ScanBox is not a typical document management company. We do not just come in and merely scan or store documents. We will discourage you from simply packing up your boxes and sending them to us for scanning. We are not a company who leaves you with an open-ended records retention solution and the associated risk. ScanBox begins with an analysis of the origin of your documents and who should have access to them throughout their life-cycle. We then work with you to re-engineer existing records retention processes and develop educational material; the best records retention program in the world will not work if personnel are not aware of the requirements of records retention and the role they play in the life of documents. Let me tell you one of our core values. Providing employment to Veterans, Service-Disabled Veterans, and those living with disabilities. These communities find it harder than most to secure employment. One of our taglines is “Serving those who served us” and we mean it.