Anna de Florio

Background

About Anna de Florio

Extensive diary management, competing with heavy commitment schedules and competing time zones. Liaising with external & international stakeholders, ELT members (or their EA’s) to provide timely and up to date diary requirements. Meet regularly with Manager to ensure diary needs are meet and along with providing times in schedules to meet deadlines.Successfully coordinate CoLabs on a quarterly basis which consist of invitations, guest speakers, maintenance of data base, prizes etc. to ensure smooth running of the event. Full confidential and administrative support including anticipating needs of the VP, monitoring emails and mail – responding where appropriate or redirecting matters not requiring VP’s input, regular liaison with VP’s regarding their obligation.Complete event/project management of all overseas, interstate travel. All logistics, site arrangements, safety audits/PPE, co-ordination of site briefing material, venue/catering selection; and ensuring agenda details and relevant materials are distributed to attendees as required.Coordinate domestic and international travel all relevant Visas, APEC cards, foreign currency, ensuring all travel booked complies with Company policies for VP’s along with International Travel for other members of the team.Prepare correspondence, agendas, and presentations.Preparation of the annual Corporate Finance (CF) Budget & Corporate Development (CD) Budget. Reviewed by VP CF and submitted to Finance, ensuring all timelines are met.Monitor, identify and rectify monthly expense discrepancies for CF budget & Corporate Development and ensure Projects are allocated to the appropriate cost codes. Create cost codes for various Corporate Finance Projects.