Anna Dieton

Background

About Anna Dieton

As Legal Services Assistant Assisting the legal team in its adherent to internal guidelines and policy. Updating the team with all administration data, preparing necessary reports as required by the team and Chief Legal Officer. Handling confidential documents. Assisting Legal Services Manager in developing and implementing projects including communication strategy and developing the same. Providing general assistance as required by the team including creating, reviewing and amending documents/correspondence. Conducting routine and specific legal and factual information research and data compilation. Providing purchasing support to the team. Coordinating with other departments - HR, Accommodation, Purchasing, Finance etc. Reviewing and processing requests for payment related to invoices received from external counsel. Maintaining excellent filing system for soft and hard files.Liaising with suppliers. As Secretary and Personal Assistant Responsible for Secretarial & Administrative support functions in the office. Co-ordinate and organize meetings, publish and follow up on meeting minutes. Maintain an efficient filing system, Independent correspondence, Arranging Travel & Hotel Bookings. Manage and control Office Stationery and consumables.Maintain record of staff attendance and overtime claim.Maintain petty cash flow. Maintaining General Manger’s calendar and arranging appointments. Administrative Liaise with P.R.O. with regards to arranging staff visas, joining formalities and other official documentation. Preparation and filing of all personnel documentation. Arrange staff passports, permits and licenses renewal. Supervision of staff. Provide administrative support to the Administration Manager. Liaise with Suppliers Receptionist Maintain good Customer Relations with clients & customers Screen incoming calls, redirect calls to appropriate departments, or take messages. Liaise Stationery & Maintenance companies as and when required. Specialties: Confidentiality and discretion Customer focused & good communication skills An eye for detail Team worker Telephone etiquette