Jade Livorsi

Background

About Jade Livorsi

Key Responsibilities: • Departmental Support: Assist and advise the Department Head on matters related to the efficient management of the office. I manage the workflow, coordinate academic and management services, and ensure that tasks align with the Department Head's objectives. I also refer students to the appropriate staff, such as the Department Head, Assistant Department Head, or faculty members, based on their needs. • Scheduling and Communication: I establish and maintain the Department Head’s appointment calendar, assist in executing the schedule, and manage the daily Department Bulletin Board. My knowledge of the Department Head’s responsibilities, priorities, and policies enables me to effectively make appointments, assign tasks, track deadlines, and refer communications as needed for correspondence, reports, appointments, and meetings. • Contract and Coordination: Prepare and maintain contracts for adjunct professors within the ESC database. I also coordinate and facilitate special training courses and examinations for midshipmen, including firefighting, safety, and Coast Guard licensure requirements. • Communication Skills: I convey instructions and organize information clearly and logically, both orally and in writing, ensuring effective communication across the department. Administrative Support and Correspondence: o Receive, review, and distribute mail and correspondence, track responses, and ensure actions are completed within set deadlines. o Maintain day-to-day computer functions and ensure proper paperwork is submitted by processing requests from academic departments. o Advise other departments on required programs, such as ESC Prism for contracts and Delphi for departmental budgeting. o Maintain confidential faculty and general department files, respond to academic queries, and ensure the office operates smoothly by managing administrative controls. Property and Asset Management: o Experienced in asset control, including tagging, scanning, and tracking items. Manage inventory items in Bowditch Hall and various academy offices. o Utilize a desk guide to assist in managing MARAD’s Property, Plant, and Equipment (PP & E). Handle purchases from Unicor Co. and manage recyclable items. o Serve as the Accountable Officer/Property Custodian for Bowditch Hall, overseeing and conducting inventories, property accountability, and E-recycling procedures. o Manage spreadsheets to track property tagged or removed from Bowditch Hall and coordinate activities related to the automated accountability and control of personal property.