Jayamohanan Pillai

Background

About Jayamohanan Pillai

A competent professional in Document Control and Information Management with nearly 15 years of successful experience in major Oil & Gas, Civil Infrastructure industries. Well versed in all documentation process, procedure and system-based in various stage of projects, expose in different organizational structure (Design Build, EPC, Project Management Consultant and Engineering). Competent and comfortable working with senior management, project management, and teams with able to work to deadlines and generates new ideas to apply into solutions.The Job Responsibilities includes: Uploading / updating documents in ACONEX and other related project documents Maintaining/updating records/logs of all document management Set-up, implement and promote a document control management system. Responsible for submission of all documents per the project procedure to be uploaded and follow up in ACONEX.(EDMS) Master filing system as per company quality procedures.Registering of internal and external documents, maintain document control registers documents for incoming and outgoing project documents and ensure that the latest revision and approval status of drawings, RFI, materials, method statements supplier /sub-contractor approvals updated continuously. Maintain files in an orderly manner and production of status reports for weekly monthly meetings. Respond to queries regarding revision status of issued submittals from engineers or consultants. Filing and archiving of documentation (ACONEX) to facilitate easy retrieval at a later date. Sending of transmittals and submittals. Receiving all documents of the projects issued inside and outside the company and developing system filing for all the project documents like drawings, specifications, materials, reports, minutes of meetings, site queries etc. Developing database system for all the contents of document control center. Ensuring that transmittals are acknowledged in case there is a dispute on whether this was transmitted or not. Manage the document review process, internal and external. Archiving data for historical purposes. Ensure that the changes to documents are reviewed and the current revision status of all documents is available to all potential users. Liaise with engineers, clients, suppliers or third-party companies as required. Preparing an updated excel log for documents and other transmittal.