Joe Malone

Background

About Joe Malone

Account Management: • Ensure that all financial reporting is consistent with corporate standards and produced daily, monthly, and annually in a straightforward and timely manner. • Manage day-to-day cash flow, review all accounts receivable/payable, perform collections, and coordinate with financial institutions. • Prepare and upkeep journal entries to maintain books, oversee monthly reconciliation of bank accounts, and prepare and balance company budgets. • Responsible for invoicing, new vendor enrolment, financial audits, managing balance sheets and profit/loss statements to ensure financial records are accurate. Office Administration: • Create and maintain operating facilities to produce the highest quality service at the lowest cost. Frequently compare vendor rates to gain an advantage in ongoing negotiations reducing expenditures by 20%. Recently reduced QuickBase rates by 50%. • Plan goals and objectives for office operations, identify staff, equipment, and funds necessary to maintain and maximize efficiency to meet or exceed goals. • Coordinate with suppliers to procure and maintain equipment to meet daily company needs. • Research, organize, and plan yearly company event outings. Human Resources: • Perform all aspects of HR processes including payroll processing, health benefit administration, 401(k) management and personnel issues, including all onboarding/offboarding, staff paperwork, orientation, and interviews. • Partnered with Paychex to combine our HR and payroll services resulting in a more efficient and streamlined process. Implemented a new 401(k) plan during this time which resulted in a 100% increase in fund options. Continually monitor our Paychex relationship and recently renegotiated rates resulting in 40% savings. • Developed, monitor, and upkeep employee handbook and internal web system for accuracy and comprehensiveness of information. • Serve as the first point of contact for employees providing guidance on policies, procedures, and programs, including healthcare, vacation, leaves of absence, and employee assistance. • Assist managers and employees with time adjustments, benefits, and payroll questions. Key Achievements: • Collaborate with President to explore new business processes and ventures recently resulting in a new product offering automated social media feeds for MLS listing data. • Organized four company moves from planning to implementation, negotiated best rents and lease agreements, secured all supplies, and organized and mobilized all staff to efficiently change locations without disrupting workflow.