Maria Klimenko

Background

About Maria Klimenko

Process & Efficiency Improvements • Implemented AP Module in Intacct: Improved accuracy and efficiency in the AP process by implementing the Intacct AP module, minimizing manual intervention, and reducing processing time by weeks. • Standardized Monthly AP and Close Processes: Developed structured monthly procedures for AP payments and month-end close, ensuring a timely close by the 15th of each month. This shift eliminated the rush to complete close tasks in subsequent months. Error Reduction and Accuracy • Reduced AP Errors through Automation: Minimized duplicate payments and incorrect entries by fully utilizing the online AP module, which eliminated manual data entry. • Established Approval Process for AP Invoices and T & Es: Introduced a structured approval process for AP invoices and travel & expense (T&E) reports, implementing checks and balances before payments. This improved payment timeliness and enabled departments to monitor their costs throughout the year rather than only at year-end. • Ensured Compliance with Industry-Specific Policies: Strengthened compliance by securing proper documentation backups and establishing a review process for specific expenses through the legal department, aligning with asset management standards. This involved updating outdated policies and informing staff of new compliance expectations Communication & Teamwork • Created AP and T&E Calendars for Staff Transparency: Developed calendars detailing AP process and T&E deadlines, giving staff clear timelines for payment schedules and reimbursements. This initiative has boosted staff confidence in the AP process and comfort with spending on company expenses, knowing they’ll be reimbursed. Reimbursements have improved from a 2-3 month delay to weekly processing. • Collaborated with Compliance & Legal Departments: Worked closely with compliance and legal teams to ensure staff adherence to policies outlined in the compliance manual, specifically for asset management, helping the firm avoid significant SCC fines.