Ruben Bilbao

Background

About Ruben Bilbao

Extensive experience in all relevant areas of research administration and federal law, including representation of clients in the acquisition of federal funding, expertise in contractual legal writing, contract drafting and negotiation and management. Significant knowledge of complex academic and industry relates transactions. Strengths include strong communication skills (both written and verbal), organization, and the ability to work independently or as a member of a team with minimal supervision. Experience with numerous software applications as well as working knowledge of several legal database and compliance related programs. • Represent Principal Investigators and the Institution in negotiations of Agreements between federal government, foreign entities, industry entities, foundations, and other institutions • Review terms of Agreement and advise Principal Investigators of expectations and potential conflicts regarding scope of work, intellectual property, budget, and any other potential issues. • Create smart templates currently under review to assist in streamlining outbound subcontract processes • Collaborate with other offices in moving forward with terms regarding intellectual property, marketing expectations, export control issues, as well as IT security issues • Interact with Principal Investigators on the preparation of institutional forms to ensure correct monitoring and auditing information is accurate • Implemented several internal forms to be used in order to streamline contract review process and to achieve transparency with outside offices within the institution • Lead in trainings of staff and departmental administrators of expectations of certain documentation and demonstrate how policies are implemented in order to minimize university liability. • Ensure circulation of Agreements for signature and review is conducted in a timely manner. • Maintain log of updates for multiple projects and inform Principal Investigators of the current status of projects on a weekly basis. • Maintain informed and current on Agency funding policies as well as Institutional expectations. Along with familiarity of Federal Acquisition regulations applied in federal contracts.